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Teledex Search Help
This help page focuses on the mechanics of setting up and submitting your queries. For more on the types of information available on Teledex see Detail Help. For information on navigating through Teledex see Navigating Through Your Teledex Search Results. For examples of what you can find on Teledex see Searches You Can Do And Questions You Can Answer On Teledex.
For help in setting up your queries, click a link in the index below or simply scroll through this page. All of the links in the index point to topics on this page. Printing this page will print all the indexed topics.
Index
Overview
Using The Search Criteria Page To Set Up Your Query
Name
Location
Price Range
Volume and Page
Property Type
Deed Type
Submitting Your Query and Looking at the
Results
Selection
Window Behavior
Detail Page
Error
Messages
Teledex allows you to find details on real estate sales for consideration in New Hampshire that have been recorded since January 1, 1977. There are currently over 750,000 sales records in the database including over a million buyer and seller names. You can search for sales information by any combination of geographic area (town county or statewide), seller or buyer name,.location, price, registry reference (county book and page), property type (some types) or deed type.
See Why Teledex Works the Way it Does.
Using the Search Criteria Page to Set Up Your Query
The Search Criteria Page is the focal point of all Teledex queries. This is where you set up and submit your queries and this is where you return to refine your queries or set up new ones. The Search Criteria Page has four sections:
Required criteria are criteria which must be specified for every search. These include the geographic scope of your search (Town, County or Statewide), the time period to be covered (Dates), and the order in which you want the results of your search presented to you (Display By).
Since these criteria are required, each of them has a default value. You can use one or more of these default values with most common searches. By themselves, these defaults don't provide Teledex with enough information to make a successful search. You must change or add at least one search criteria before you submit your query. You can't submit a query with the Search Criteria Page in the state you first see it when you log in or when you clear out your settings from a prior query.
Click here for examples of the simplest possible queries you can submit.
The geographic scope of your search can be town, county or statewide. If you leave "none selected" at the top of both the county and town selection boxes your search will be statewide by default. You can narrow your search by selecting up to five towns or five counties for any search. You can't select both counties and towns for the same search. Selecting a town will clear any county entries and vice versa. Use discretion on statewide searches and review the tips below under the other selection criteria you decide to use. There is a limit on the number of sales records that any search will return.
What do you actually do with these two fields?
The ten New Hampshire county names are listed in the left selection box. All New Hampshire town names are listed in the right selection box. To search statewide simply leave the (none selected) defaults at the top of each selection box in place. To select one or more counties or towns, use the slide bar to bring the town or county you want into the selection window, then click on that name. To select multiple counties or towns, hold down the Ctrl key and click your selections. Your selection(s) will be highlighted. See also Selection Window Behavior.
If you want to search by county but you don't know what towns lie within a county, click here for an Alphabetical List of Counties Showing the Towns Within Each County. If you are thinking about expanding your search from a town to the entire county but you don't know what county your town is in, click here for an Alphabetical List of Towns Showing the County In Which Each Town is Located
New Hampshire maps See also What's Coming Next?
Statewide County map (fast but only county boundaries - no town names)
Small Statewide map showing town names (150k - quicker to download but hard to read. Ok for seeing relative town locations.)
Larger Statewide map showing town names (450K - legible names but longer to download)
See also:
Function Buttons to help you set up your query.
The date of sale is defined here as the date the deed was recorded in the county registry of deeds. All date ranges are inclusive, that is they include the entire period within the range including the first and last days of the range.
The "From" month and year define the start (earliest date) of the date range.
The "To" month and year define the end (most recent date) of the date range. You can search for sales that occurred within any (logically correct) date range of whole months from January, 1977 to the current month.
The "To" month always defaults to the current calendar month. Research will never be complete to the end of the default current month that is displayed on the Search Criteria Page. The displayed month rolls over with the change of months. There might or might not yet be sales records in the Teledex database for this current month at the time you submit your search. During the early part of this month there will not be any sales records at all due to the normal research lag. Research can be (and usually is) current to different dates in each county. This happens for many reasons. Sales records are usually posted to Teledex approximately two weeks after they are recorded in the Registries of Deeds. Research in all New Hampshire counties for any given month is usually complete and posted to Teledex by the 15th to the 20th of the following month. Click here for a table showing the dates to which research is current in each county.
What do you actually do with these four fields?
Use the drop down windows to set the date range you want. The "From" date defaults to January 1 of the current year minus two years. The "From" date must be earlier than the "To" date.
See also:
Dates of Recording Vs. Dates of Execution
Function Buttons to help you set up your query.
When you submit a query, Teledex searches for sales records which match the criteria you entered and displays those matching records on your screen. The Display By setting allows you to pick the display order in which Teledex will show you the records it has found. You can display the results of any search by any of the following display orders: location, seller, buyer and price. The only exception is the seller/buyer index which you can only use when you are searching for a name as both a buyer and seller.
Very Important!
Display By does not affect the substance of your query! Display By does not tell Teledex which sales records you want it to find. Display By only tells Teledex how to display your records after it has already found them using all the other criteria you specified.
Display By will appear to control the results of your search if you don't put anything in any of the Contingent Criteria fields. In reality, Display By is still not determining which records you get back from this query. Under these conditions, Teledex is simply returning all the records specified by the Required Criteria and Display By is still only controlling the order and format of the display. Teledex permits queries with nothing in the Contingent Criteria fields because you might need to see all of the sales in small rural towns. There is a limit on the number of records that can be returned from this or any search.
What do you actually do with this field?
If you want to display your query results by location, don't do anything. Leave location set as the default. If you want to change the setting to another index, click on the drop-down, then click on the index you want.
Note that if you click the Seller-Buyer index, the "Both" box in the Name "Search As" field will also be automatically checked. You must also then enter name criteria or your search will fail.
Function Buttons to help you set up your query.
Contingent Criteria are criteria that are not required for all queries but might be required for any given query depending upon what you want to find. Contingent Criteria include Seller and Buyer Name, Street or Location, price or Price Range, the Registry Volume and Page, the Property Type and Deed Type. Name, Location, Price Range and Book and Page accept text or numbers as appropriate and are empty by default. The Property and Deed Type fields allow you to select from a predefined set of available values and are set to (none selected) by default.
All of these Contingent Criteria are ignored by default. None of these Contingent Criteria will be considered in your query unless you do something to change them from their default values. If you enter characters into any of the empty fields or select one of the predefined values, your query will only find sales records that start with or contain those characters in that field or that match the predefined value.
Please see the headings below for more specific information and tips about how to use each of these Contingent Criteria fields.
See also:
Function Buttons to help you set up your query.
This section allows you to find sales by searching for the name of the seller or buyer. Name searches on Teledex are an incredibly fast and powerful tool. You can usually find any sale statewide in just seconds if you know either the buyer's or seller's name.
Before you begin searching by Name on Teledex, you should become familiar with some background information about Teledex in general and Name data in particular. If you haven't already seen the topics below, it would be a good idea to follow each of these links before you begin.
For general information, see Why Teledex Works the Way it Does. To search effectively by Name, you need to understand the concept of Search Strings. To search by Name as efficiently as possible, make sure you have read Name Data on Teledex. Also see the List of Abbreviations used in Teledex data.
How do you actually set up a Name query?
Under Required Criteria, you might or might not want to restrict the geographic scope of your search. For many Name queries you won't need to select a town or county at all, simply use the Statewide default. You might want to narrow the geographic scope of your search if you know that the sale you are looking for occurred in a particular town or county. You might also want to narrow both the geographic scope and the date range of your search as part of a strategy to find transactions by people with very common last names.
For most Name searches, you will want to set Display By and Search As to the same value. In other words, if you want to search for a buyer, click buyer in both sections. You can "mix and match" most Search As and Display By settings. With one exception, you can have any combination of buyer, seller, location or price settings. The exception is the Search As "Both" setting and the Display By buyer/seller index. If you use one of these, you must also use the other. We have done our best to automatically force these two settings to match but you still get them our of synch with each other. Click here if you're wondering why we don't automatically set the display to match your query.
Continue setting up your name query by deciding how to use the Last and First name fields and the Search As field. These are located in the Contingent Criteria section of the Search Criteria Screen. At a minimum, you should enter the first few characters of the last name and probably several characters of the first name. If you enter too few characters, your query will likely return too many records or give you too many index pages to scroll through. On the other hand, the more characters you enter the more likely you are to overspecify your search and have it fail. The idea is to enter as few characters as will get you a reasonably sized index in return. Let Teledex give you back an index of possibilities from which you can choose. Usually three to six characters will be sufficient for either of the last or first name fields. A good rule is "the more common the name, the more characters you need to enter to find that name and vise versa". If the name you are looking for is very common like Smith or Jones, spell out that whole last name and enter a single first name. You might have to narrow your query even further by using criteria other than Name.
Before you search for more than one last name and/or more than one first name in a single query, make sure you read Advanced Search Syntax and Advanced Name Searches.
You can sometimes search successfully for a First name without a Last name but you must have your search very narrowly defined by other criteria such as a small town, a narrow date range or other such criteria. This is a pure "containing search" so the response will be slow.
Finally, under Search As, click Seller if you want Teledex to find everything that your person of interest has sold. Click buyer if you're interested in what they bought. If you want to see everything that that person has both bought and sold, click Both. If you click Both, the Display By index will also be set to Seller-Buyer according to the rules described above.
When you have everything set the way you want it. click Submit. If necessary, refine your query by modifying the search character string or any of the other criteria.
If you leave the Name boxes empty, Teledex will not screen sales records out of your search results based on name. If you do enter something here, Teledex will evaluate sales records that are not screened out by what you enter here against any other search criteria you have set. Only those sales which remain after being screened by all your search criteria will be presented to you as search results.
See also:
Searches You Can Do and Questions You Can Answer On Teledex
List of abbreviations used on Teledex
Function Buttons to help you set up your query.
This section allows you to find sales by searching for the street or location of the property.
Before you begin searching by location on Teledex, you should become familiar with some background information about Teledex in general and location data in particular. If you haven't already seen the topics below, it would be a good idea to follow each of these links before you begin.
For general information, see Why Teledex Works the Way it Does. To search effectively by Location, you need to understand the concept of Search Strings. To search by Location as efficiently as possible, make sure you have read Location Data on Teledex. Also see the List of Abbreviations used in Teledex data.
How do you actually set up a Location query?
Under Required Criteria, you will usually want to restrict the geographic scope of your search by clicking the town(s) where you want to search. You can search for locations within a county but there is not much point in doing this unless you are looking for a road that extends through multiple towns. Set Date Range and/or Display By if you want something other than the defaults. Usually if you are searching by location, you will want to leave Display By set to the default location display index.
Set up your search for a street or location name itself by entering the first few characters of the name in Location. Usually three to seven characters will do. Don't try to enter a street number (but see these exceptions). Let Teledex give street numbers and other qualifying information back to you in the index that results from your query. If you are looking for sales of condominiums, look for the name of the condominium complex, not the street address.
When you have your query set up the way you want it, click Submit. If necessary, refine your search by modifying the search character string or other criteria.
If you didn't find the sale you wanted or you are trying to find all sales on a street or in a neighborhood, you will want to look further. Try the following:
Before you search for more than one location in a single query, make sure you read Advanced Search Syntax and Advanced Name Searches.
If you leave the Location box empty, Teledex will not screen sales records out of your search results based on Location. If you do enter something here, Teledex will evaluate sales records that are not screened out by what you enter here against any other search criteria you have set. Only those sales which remain after being screened by all your search criteria will be presented to you as search results.
See also:
Searches You Can Do and Questions You Can Answer On Teledex
List of abbreviations used on Teledex.
See What's Coming Next.
Function Buttons to help you set up your query.
Price Range
These two boxes allow you to specify a price range for your search.
Most prices published on Teledex have been calculated from the New Hampshire Transfer Tax stamps which the registries attach to the deeds when they are recorded. We use the tax stamps because there is no practical alternative way for us to get the price information for most sales. The fact that most of the published prices have been calculated from tax stamps has important implications for any use of these prices including price searches on Teledex. Please see Prices On Teledex for a discussion and cautions about using prices derived from tax stamps. Price topics include a table of historic transfer tax rates you might want to use for estimating prices from any stamp amounts we have published..
How do you actually set up a Price query?
Under Required Criteria, set the geographic scope of your search as necessary, but note the limitations on statewide Price searches. Set Date Range if you want something other than the default years. Set Display By to Price if you want to see your results in price order.
There are two fields for Price. The field on the left is for the lowest price of any range you want. The field on the right is for the highest price. You can use either or both fields to specify a price range. If you enter a price into the left field, Teledex will screen out all sales with lower prices. If you enter a price into the right field, Teledex will screen out all sales with higher prices. If you enter prices into both fields, Teledex will will screen out all sales with both lower and higher prices. Remember that sales records that are not screened out by your price settings will be evaluated against any other search criteria you have set.
Don't enter cents (i.e. nothing less than whole dollars) and don't use commas, decimals, or any other punctuation.
As detailed in the discussion in Prices On Teledex, we cannot reliably calculate all stamps into prices. You should not consider that you have done an exhaustive price search unless you also check for sales with uncalculated stamps that might have yielded a price within your search range.
Note! - The following paragraph describes how we intend for Teledex to work. It does not quite do this yet. You can only see the stamp values in a display if you do not price limit your search. We should have this working correctly shortly.
You can usually do this by putting an appropriately low limiting value in the right price range box. Try experimenting to get an index of all uncalculated stamp amounts or see the historic transfer tax rate table in Prices on Teledex. This table rates will show you the change dates when most of the problems occurred. You can also use the table to help figure out what the tax stamps might have been for the price range you want.
If you leave both of the Price boxes empty, Teledex will not screen sales out of your search results based on Price. If you do enter something here, Teledex will evaluate sales records that are not screened out by what you enter here against any other search criteria you have set. Only those sales which remain after being screened by all your search criteria will be presented to you as search results.
See also:
Searches You Can Do and Questions You Can Answer On Teledex
Function Buttons to help you set up your query.
These two boxes allow you to look up a sale if you know the county and the Volume and Page in the registry where the sale was recorded. If you do enter a Volume and Page here, you should not generally enter any other search criteria except the required county.
You can only use this Teledex feature if you know the county where the sale was recorded and you have the volume and page reference. Use the left box to specify the volume and the right box to specify the page.
Volume and page searches are very specific. Any given county/volume and page reference should exist only once on Teledex. Therefore you should not generally enter anything into these boxes unless you are only searching by volume and page. If you know the volume and page, you should have everything you need to find the sale. If you include any other criteria in your search (except selecting a county as required) you will almost certainly not find anything.
How do you actually set up a volume and page query?
If you have been setting up any other queries prior to trying a volume and page query, it is usually a good idea to click the New Query button before starting to set up your volume and page query. This clears out any old criteria that might get in your way.
Under Required Criteria, click on the county where you know the deed was recorded. Don't click a town. Teledex won't be able to figure out the county you want from a town you select. If you need to know what towns lie within any New Hampshire county, click here for an Alphabetical List of Counties Showing the Towns Within Each County. If you need to know what county a town is in, click here for an Alphabetical List of Towns Showing the County In Which Each Town is Located. Click here for county/town maps. Set Dates, if necessary so that the range includes the date when you know the sale was recorded. You don't need to enter the specific recording date (you can't anyway) or even a narrow date range. Simply make sure that the date of recording is within any range you pick. If you don't know when the sale was recorded set Date to the widest possible date range. Set Display By to any index except seller-buyer. Since you will not see more than one resulting record in any event, the Display By setting is usually not critical.
Under Contingent Criteria enter both the volume and page in the boxes provided. You must enter both a volume and a page. You can only search for one volume and one page reference in a single search. Teledex will not give you an index of all pages within a volume or all the volumes in which a given page number occurs. Enter the volume in the left box and the page in the right box. Volume and page references in the registry deed books are usually four or fewer numbers but occasionally contain letters. Just enter as many characters as you have into the respective boxes.
When you have your query set up the way you want it, click Submit.
Either you will find the sale you are looking for or you won't. If you didn't find the sale check your reference information itself and also make sure you entered it correctly. Also make sure that you did not set (even inadvertently) any criteria other than county/volume and page. This will almost certainly cause a volume and page search to fail. If you have done all of this and you still can't find the sale you want, clear out your book and page reference and try looking by any other criteria you might know. Name is often a good choice.
New Hampshire registries can arrange to send or fax you copies of deeds if you give them the Volume and Page reference. Click here for registry addresses and telephone numbers.
If you leave these Volume and Page boxes empty, Teledex will not screen sales out of your search results based on Volume and Page.
See also:
Searches You Can Do and Questions You Can Answer On Teledex
Function Buttons to help you set up your query.
Property Types
This pull down window allows you to specify one or more Property Types for your search. The available Property Type options are: Mobile Home, Land, Land & Building, Condominium, Easement, Timber Rights, Land & Mobile Home (L/MH), Not available (NA), and Other.
It is extremely important that you read Property Type Data on Teledex before you use Property Types in your Teledex queries. Please do not use Property Types (and particularly Land and Land and Building) as search criteria until you have read and understand the limitations of this data.
How do you actually set up a Property Type query?
Under Required Criteria, set the geographic scope of your search as necessary. Set Date Range if you want something other than the default years. Set Display By if you want something other than the default location index display.
Under Contingent Criteria, the available Property Types are listed in a selection box near the bottom of this section. To ignore Property Type simply leave the (none selected) default at the top of the selection box in place. To select one or more Property Types, use the slide bar to bring the Property Type you want into the selection window, then click on that Type. To select multiple Property Types, hold down the Ctrl key and click your selections. Your selection(s) will be highlighted. See also Selection Window Behavior.
Property Type descriptions are frequently used with other criteria in the same Teledex search. Set these as necessary.
When you have your query set up the way you want it, click Submit.
If you leave Property Type set to the default (none selected), Teledex will not screen sales out of your search results based on Property Type. If you do select one or more Property Types, Teledex will evaluate sales records that are not screened out by what you selected here against any other search criteria you have set. Only those sales which remain after being screened by all your search criteria will be presented to you as search results.
See also:
Searches You Can Do and Questions You Can Answer On Teledex
Function Buttons to help you set up your query.
Deed Types
This pull down window allows you to specify one or more Deed Types for your search. The available Deed Type options are: Timeshare, Warranty, Quitclaim, Fiduciary, Tax, Foreclosure, Other and Easement.
How do you actually set up a Deed Type query?
Under Contingent Criteria, the available Deed Types are listed in a selection box at the bottom of this section. To ignore Deed Type simply leave the (none selected) default at the top of the selection box in place. To select one or more Deed Types, use the slide bar to bring the Deed Type you want into the selection window, then click on that Type. To select multiple Deed Types, hold down the Ctrl key and click your selections. Your selection(s) will be highlighted. See also Selection Window Behavior.
Deed Type descriptions are frequently used with other criteria in the same Teledex search. Set these as necessary.
When you have your query set up the way you want it, click Submit.
If you leave Deed Type set to the default (none selected), Teledex will not screen sales out of your search results based on Deed Type. If you do select one or more Deed Types, Teledex will evaluate sales records that are not screened out by what you selected here against any other search criteria you have set. Only those sales which remain after being screened by all your search criteria will be presented to you as search results.
See also:
Searches You Can Do and Questions You Can Answer On Teledex
Function Buttons to help you set up your query.
Teledex has many function buttons to help you set up your query, navigate through the results and find what you want.
Submitting Your Query And Looking At The Results
Once you have set up your query in the Search Criteria Screen, click Submit. Teledex will return the results to you as an index display of the possible sales in which you might be interested. For more information about how to navigate through your search results, see Navigating Through Your Teledex Search Results
When you return to the search criteria page by using the Refine function, the settings you used in any of the selection windows will be highlighted and will show at the top of the list in alphabetical order. This allows you to see your selection(s) without scrolling down the selection window. The list will stay in this order until you click New Query or change the settings in that window and submit your query again. Clearing that window will restore the default (None Selected) setting but will not change the displayed order of the selections in the window. Clicking New Query will restore the default selection window order.
Each line of any display index contains a link to a Detail Page for that sale. The Detail Page contains all the additional information that we have been able to get from the deed for that sale. Please follow this link to Detail Page Help for more information about what you can find in the Detail Pages.
Errors generated by Teledex itself will appear in a standard Teledex format and will include specific information about what went wrong. Most of the Teledex error messages should be self explanatory. All of these messages include an error number in the message. If you are not able to figure out what the message means and correct the problem yourself, please write down the message number and have that message number ready if you call. Click this Teledex Error Messages link to see copies of the Teledex error messages that might appear. Messages that are not self explanatory should have further links to additional explanations. If you can't make sense of a Teledex error message and there is no further explanation, please contact us.
System or HTML error messages are very different from Teledex messages. They will generally include programmer level information and will be cryptically uninformative. Click this System or HTML Error Messages link for information on several that you might see.
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